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Data Protection and Subject Access Requests

 

General Data Protection Regulation

The Data Protection Act 2018 and the General Data Protection Regulation (GDPR) came into force in May 2018. The GDPR only applies to personal information, ie, information about identifiable living individuals and to anyone who processes, stores or is the subject of personal data.

The Good Shepherd Trust takes its responsibility under data protection regulations seriously, ensuring that we meet and comply with our obligations in the use of, processing and holding of personal data. The Trust is registered with the Information Commissioner’s Office (ICO) for all of our member schools. Further information can be found here.

If you wish to contact the Trust's Data Protection Officer, please click here.

 

Information for parents

We need to hold personal information about your child on our Management Information System, in paper records and on CPOMS, in order to help us with their educational and safeguarding needs. The Headteacher is responsible for their accuracy and safe-keeping. Please help to keep your child’s records up to date by informing us of any change of circumstances.

 

Trust central and school staff have access to your child’s records to enable them to do their jobs. From time to time information may be shared with others involved in your child’s care, if it is necessary. Anyone with access to your child’s records is properly trained in confidentiality issues and is governed by a legal duty to keep their details secure, accurate and up to date. All information about your child is held securely and appropriate safeguards are in place to prevent accidental loss.

 

In some circumstances we may be required by law to release your child’s details to statutory or other official bodies, for example, Children's Services, if a court order is presented, or in the case of public educational issues. In other circumstances you may be required to give written consent before information is released – such as the educational reports for insurance, solicitors etc. To ensure your child’s privacy, we will not disclose information over the telephone or via email, unless we are sure that we are talking to you - the parent/carer. Information will not be disclosed to family and friends unless we have prior written consent and we do not leave messages with others.

 

You have a right to see your child’s records if you wish. Please ask at the school’s office if you would like further details. An appointment will be required. Please note that there is no automatic right to see all the information held in child protection records. Information can be withheld if disclosure:

  • Could cause serious harm or is likely to cause serious harm to the physical or mental health or condition of the child or another person; or
  • Could reveal that the child or another person has been a subject of or may be at risk of child abuse, and the disclosure is not in the best interests of the child; or
  • Is likely to prejudice an ongoing criminal investigation; or
  • The information about the child also relates to another person who could be identified from it or the information has been given by another person who could be identified as the source, unless the person has consented to the disclosure or the person providing the information is an employee of the Trust.

 

Privacy Notices

Please click here to view the Trust's Privacy Notices

Subject Access Request Form

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